Shipping/Receiving Clerk - I

Job Summary

Accurately and efficiently records and reports shipping and receiving data in support of the Warehouse function.

Essential Duties & Responsibilities

1. Maintains shipping and receiving records within the AS400 system through daily input
2. Makes minor corrections, codes items, and maintains records of shipping and receiving documents processed
3. Produces departmental reports from the AS400 system
4. Verifies shipping and receiving reports against control totals, reviews for accuracy, and distributes reports to the appropriate departments
5. Informs department of missing or incorrect shipping and receiving data
6. Maintains and controls various shipping and receiving records and files
7. Schedules daily shipments and transmits shipment totals to the customers electronically
8. Updates the shipment and material shortages sheets throughout the day and communicates issues to management
9. Investigates all vendor exceptions and communicates issues to management
10. Enters all incoming purchased components, all service and maintenance orders, and all import information for foreign trade zone
11. Prepares and/or provides customs documents for exports
12. Tracks returnable packaging on a daily basis and maintains accurate records
13. Tracks expendable packaging and provides information to Production Control
14. Assists in maintaining accurate documentation of material transfers through part and count verification
15. Assists in maintaining proper documentation of receipt and movement of materials within warehouse
16. Captures warehouse performance measures and provides reports, as required by management
17. Coordinates communication between customer service, the Shipping & Receiving Supervisor, Purchasing, and/or team leader
18. Schedules and prepares all incoming and outgoing small packages and overnight packages (Fed-X, UPS, etc.) for the plant
19. Maintains Warehouse office organization and control, and provides administrative support to the Warehouse staff
20. Identifies delivery problems and works with suppliers and internal resources to resolve
21. Supports activities associated with providing necessary Proof of Delivery (POD) paperwork to assist in receiving and payment reconciliation problems.
22. Assists Accounting with invoice problems
23. Provides information to MIQ personnel regarding all expedites (other than supplier past due)
24. Addresses customer issues related to delivery/paperwork concerns
25. Performs other duties as assigned

Responsibilites

Requirements

1. High School Diploma or GED
2. 2 to 4 years of prior data entry or office/clerical experience
3. Strong knowledge, skills, and abilities in the following areas:

• Organizational skills
• Computer skills — proficiency using standard business software (including MS Office)
• Data entry skills with attention to detail
• Communications and interpersonal skills
• Ability to work and function in a team environment