Office Administrator

Job Summary

Provides the office/administrative support for the tool shop, including accounting, purchasing, and facility reporting functions.

Essential Duties & Responsibilities

1. Prepares accurate and timely departmental reports.
2. Data entry for daily time tickets into WorkPlan
3. Enters Purchase Orders into Ereq/Plex system
4. Analyzes inventory transactions and ensures all transactions are entered into WorkPlan and Plex on a timely basis Understands the importance of Month or Year end cut-off.
5. Maintains reports, charts and graphs to assist in the interpretation of operating results
6. Assists in reviews of all expenditures to ensure that they are accurate and are coded to the correct Accounting classification.
7. Assists with monthly update of expenditures, headcount projections for forecast and quarterly business plans
8. Performs various data entry and clerical assignments
9. Performs all other duties as assigned

Responsibilites

Requirements

1. Meets one of the following Education and Experience requirements:
a. Bachelor’s Degree in Accounting, Finance, or other Business related discipline, plus 0 to 2 years of financial analysis, budget preparation, or cost accounting experience; OR
b. Associates Degree in Accounting, Finance, Business, or a related discipline, plus 2 to 4 years of financial analysis, budget preparation, or cost accounting experience
2. Strong knowledge, skills, and abilities in the following areas:
a. Critical Thinking and problem solving skills
b. Mathematical and analytical skills with attention to detail
c. Organizational, planning, multi-tasking, and follow-up skills
d. Computer skills —proficiency using standard business, financial, and accounting software packages (with an emphasis on MS Word, Excel, and Access)
e. Written and verbal communications skills
f. Interpersonal skills — ability to confidently act with individuals at all levels of authority